Legislative Action Center > How to Schedule Your Senate and Congressional Appointments

How to Schedule Your Senate
and Congressional Appointments

Schedule your appointment in advance:

• The capitol switch board number is 202/ 224-3121
• Tell the receptionist your name, organization and mention that you are a constituent.
• Ask for the Congressional Aid or Staff person who deals with your specific issue; this is who you want to meet with. If the Member is in the office that day and available, you can ask that they be present as well.
• If you speak or leave a message with the Aide or Staff person, tell them what you want to discuss and when.
• Some offices have a staff scheduler, and you can make your appointment through him or her.
• Some offices prefer that a faxed appointment request letter be sent to the Scheduler. A sample letter and outline can be found below.
• Additional information that is specific by Senator or Representative can be found at either www.house.gov or www.senate.gov.
• After you have finalized your appointment, please forward the appointment details to Iris Chavez (Ichavez@frac.org) or Ellen Teller (Eteller@frac.org), as they will compile a master list that is available for Conference attendees to view on the FRAC website.

Sample Appointment Request Fax:

Dear Mrs./Mr. Staff Scheduler,

On behalf of the Your Organization, I would like to schedule an appointment with Staffer’s Name regarding specific Issue. I am the Job Title from Your State or District. Note any (potential) additional attendees at the meeting. The purpose of this appointment is to provide Staffer’s Name and Congressperson or Senator with additional details of your issue and/or concern. I can be reached for scheduling at phone or by email at email. Thank you for your time.

If you have questions, don't hesitate to contact us.